The Arsenal Files 4/The Arsenal Files 4 (Arsenal Computer).ISO/health/osha.5

Text File | 1995-01-22 | 7KB | 174 lines

INFORMATION DATE  19901002
DESCRIPTION       USDOL Program Highlights, General OSHA Recordkeeping
                  Requirements
TOPIC             Recordkeeping Requirements
SUBJECT           General OSHA Recordkeeping Requirements



U.S. Department of Labor
Program Highlights
_________________________________________________________________
Fact Sheet No. OSHA 92-05

             GENERAL OSHA RECORDKEEPING REQUIREMENTS

     The Occupational Safety and Health Act of 1970 requires most
private sector employers to prepare and maintain records of work
related injuries and illnesses. These records include the OSHA
Form No. 200, Log and Summary of Occupational Injuries and
Illnesses, and the OSHA Form No. 101, Supplementary Record of
Occupational Injuries and Illnesses.

EMPLOYERS REQUIRED TO KEEP RECORDS

     All employers with 11 or more employees in the following
industries, as determined by their Standard Industrial
Classification (SIC), must keep injury and illness records:
Agriculture, Forestry, and Fishing (SIC's 01-02 and 07-09), Oil
and Gas Extraction (SIC 13), Construction (SIC's 15-17),
Manufacturing (SIC's 20-39), Transportation, Communications, and
Public Utilities (SIC's 41-42 and 44-49), Wholesale Trade (SIC's
50-51), Building Materials, Hardware, Garden Supply and Mobile
Home Dealers (SIC 52); General Merchandise Stores (SIC 53); Food
Stores (SIC 54); Hotels, Rooming Houses, Camps, and Other Lodging
Places (SIC 70); Repair Services (SIC's 75 and 76); Amusement and
Recreation Services (SIC 79); and Health Services (SIC 80).

EMPLOYERS NORMALLY EXEMPT, BUT PERIODICALLY REQUIRED TO KEEP
RECORDS

     The following employers are normally exempt from these
recordkeeping requirements unless notified in advance by the
Bureau of Labor Statistics (BLS) that they have been selected to
participate in the mandatory Annual Survey of Occupational
Injuries and Illnesses:

     1) employers who had no more than ten employees (full- and
part-time) at any time during the previous calendar year; or

     2) employers who conduct business primarily in one of the
following SIC's, regardless of the number of employees:

MAJOR GROUP           TITLE

                          Retail Trade
55   Automotive Dealers and Gasoline Service Stations
56   Apparel and Accessory Stores
57   Furniture, Home Furnishings and Equipment Stores
58   Eating and Drinking Places
59   Miscellaneous Retail

                     Finance, Insurance and
                           Real Estate
60   Banking
61   Credit Agencies other than Banks
62   Security and Commodity Brokers, and Services
63   Insurance
64   Insurance Agents, Brokers and Services
65   Real Estate
67   Holding and other Investment Offices

                            Services
72   Personal Services
73   Business Services
78   Motion Pictures
81   Legal Services
82   Educational Services
83   Social Services
84   Museums, Botanical and Zoological Gardens
86   Membership Organizations
87   Engineering, Accounting, Research, Management, and Related
     Services
88   Private Households
89   Miscellaneous Services

     These exemptions do not excuse any employer from coverage by
OSHA or from compliance with all applicable safety and health
standards (which may include other types of recordkeeping
requirements).

     The recordkeeping exemptions apply to all eligible
workplaces under the jurisdiction of Federal OSHA.  However, 25
states and territories operate their own OSHAs.  Employers in the
following areas should contact the state agency to determine if
it has or intends to adopt the exemptions: Alaska, Arizona,
California, Hawaii, Indiana, Iowa, Kentucky, Maryland, Michigan,
Minnesota, Nevada, New Mexico, North Carolina, Oregon, Puerto
Rico, South Carolina, Tennessee, Utah, Vermont, Virginia, Virgin
Islands, Washington, and Wyoming.  Connecticut and New York cover
state and local government employees only.

RECORDS THAT MUST BE KEPT

     OSHA requires the use of OSHA Form No. 200, the Log and
Summary of Occupational Injuries and Illnesses, or an equivalent
form.  On the OSHA Log employers provide some brief descriptive
information then use a simple check-off procedure to maintain a
running total of occupational injuries and illnesses for the
year.  Authorized Federal and State government officials,
employees, and their representatives are guaranteed access, upon
request, to the injury and illness log for the establishment.

     Employers are required to post an annual summary of
occupational injuries and illnesses for the previous calendar
year.  The summary must be posted no later than February 1 and
must remain in place until March 1.

     OSHA Form No. 101 is used to supply supplementary
information regarding each injury and illness entered on the log.
This form names the person and describes the circumstances of his
or her injury or illness.  Substitute forms (such as workers'
compensation reports) may be used if they contain all the
specified information.  Authorized government officials shall be
provided access to these records also.

     Injury and illness records shall be maintained at each
workplace.  In the absence of a regular workplace, records shall
be maintained at some central location.  The records shall be
retained and updated for five years following the calendar year
they cover.

     Each workplace, regardless of the number of employees or
type of business, must:

     ╖ display either an OSHA or State poster containing
information for employees, and

     ╖ report to the nearest OSHA office within 48 hours all
accidents which result in a work-related fatality or the
hospitalization of five or more employees.

THE BLS SURVEY

     Each year BLS selects about 280,000 firms to take part in a
survey used to calculate the job injury and illness rates for
various industries nationwide.  All employers selected for the
survey are required by law to participate.  As noted previously,
employers that are normally exempt from OSHA recordkeeping are
notified of their selection for the survey prior to the calendar
year to which the survey relates.

     The survey is used to monitor OSHA's progress and to assist
the agency in setting standards, evaluating existing standards,
scheduling inspections, and evaluating the performance of states
and territories which operate their own OSHA-approved safety and
health programs.

FOR MORE INFORMATION

     For official instructions on recording occupational injuries
and illnesses please refer to the Recordkeeping Guidelines for
Occupational Injuries and Illnesses, 1986.  You may obtain copies
of the Guidelines and OSHA forms by calling the OSHA Area Office
or the State OSHA Office in your jurisdiction.

____________________________________________________________________
This is one of a series of fact sheets highlighting U.S. Department of
Labor programs. It is intended as a general description only and does
not carry the force of legal opinion.  This information will be made
available to sensory impaired individuals upon request. Voice phone:
[phone]. TDD message referral phone: [phone].